NJ Educational Facility Management
The New Jersey Educational Facility Management Program is a cooperative effort between the Center for Government Services at Rutgers, The State University of New Jersey, and the New Jersey School Buildings and Grounds Association. The program is designed to meet the professional and educational needs of directors, supervisors, and managers of buildings and grounds for school systems in the state. These needs are met through a series of seven courses that address management issues unique to the operations of an educational facility. Instructors engage the experienced, adult student in the learning process by using interactive teaching methods such as class discussions and group exercises.
Participants receive a certificate upon satisfactory completion of each course and full payment of all fees. A program certificate is awarded upon successful completion of all seven courses.
Admission requirement: All participants must be high school graduates or hold a high school equivalency certificate. At least one year of supervisory experience in a school district is recommended.
CEFM Designation REQUIREMENTS
The Rutgers/NJSBGA certificate prepares students to apply for the authorization of Certified Educational Facilities Manager (CEFM). Upon successful completion of the program, individuals with a minimum of two years experience as a supervisor of school buildings and grounds are eligible to apply for state certification through the NJ Department of Education (DOE), Office of School Facilities.
A candidate must provide proof of graduation (Rutgers certificate of completion or student transcript) and written proof of two years experience from his/her Superintendent or Business Administrator on district letterhead, or copies of employment contracts for each year of experience.
Both the initial application and renewal application are available on the DOE's Certified Educational Facilities Manager (CEFM) Program Information webpage. The initial form also includes information about other ways that CEFM candidates may comply with N.J.A.C. 6A:26-16.1(a).
NJ State Assembly Bill No. 893 (Senate Bill No. 2257) establishes a process for renewal of the DOE-issued CEFM credential. The application must include a certified statement that the applicant has completed at least 20 hours of training or continuing education in the last three years in fields of study related to school facilities as approved by the DOE.
Continuing education courses offered by the Center for Government Services are approved by the DOE for CEU credit.
Management Supervision and Human Resources
This management course examines the changing role of buildings and grounds supervisors, focusing on their responsibilities and relationships with staff, other departments in the school system, and school administration. Topics include leadership and decision-making, supervising and delegating, teamwork, communicating and listening, strategic planning and implementing plans, problem solving, and conflict resolution and negotiating techniques. The course covers these issues in the context of school systems and established personnel practices, labor relations, staff development, custodial management, and salary administration.
This course focuses on the impact, and effective and efficient use, of computers and computer systems in schools. Participants explore internal and external telecommunication and transportation support systems, and basic concepts of personal computers and their usefulness to the school buildings and grounds operation. The curriculum includes a demonstration and discussion of applications, including a detailed plan for developing a database; Microsoft Office Suite programs are introduced. The class spends time in a computer lab.
Structural and Mechanical Systems
The first part of this course deals with structural foundations. Instructors provide an overview of the construction process followed by a survey of the types of facilities managed by class participants. Structural plans and designs are examined with regard to the use of different types of materials, e.g. concrete, masonry, steel, wood, glass, and plastic structures. The advantages and disadvantages of renovation and upgrades of each type of material are discussed.
The second part of the class focuses on mechanical systems. Students increase their skills in analyzing plot plans, blueprints, and operational plans as they relate to construction designs and specifications. This includes an examination of the exterior and interior plumbing of school buildings. Students will review sewer drainage, HVAC, refrigeration, fire protection and detection, electrical power sources, motor control, boiler operations, safety and alarm, integrated clocks, and communication systems.
ENVIRONMENTAL CODE COMPLIANCE AND SUSTAINABILITY
This course covers the regulatory codes and enforcement procedures relating to school building and grounds operations. Instructors provide an overview of the various environmental and code issues involved in maintaining regulatory compliance. Environmental regulations include the Public Employees Occupational Safety and Health Indoor Air Quality Standard, Community Right to Know Act, the Lead/Copper Rule, and the Asbestos Hazard Emergency Response Act. In addition, managing hazardous wastes and material recycling will be discussed. Code compliance topics include fire drills, emergency response, and the Americans with Disabilities Act.
Note: This course was formerly titled Environmental and Governmental Code Compliance.
In this course, instructors discuss the relationship of building design, maintenance programs for different structures, and related cost of equipment and materials for upkeep of buildings and grounds. They also review the theoretical and practical aspects of planning, scheduling, and evaluating, including time motion studies, life cycle formulas, and monitoring programs. The curriculum covers efficient and effective maintenance practices, such as environmentally sound turf, tree, and shrub management; pest control programs; recreational facilities in and around schools (playgrounds, swimming pools, and equipment); and sidewalks and parking lots.
Participants conduct an assessment of their own schools, and bring their individual assessments to the classroom. Together with the instructor, students develop and design a preventive maintenance program and monitoring schedule for their schools.
FINANCIAL MANAGEMENT AND PURCHASING
This course addresses issues that educational facility managers deal with on a regular basis. In the financial management area, this includes the significance and general principles of a cost accounting system, General Acceptable Accounting Practices (GAAP), budget preparation, auditing procedures, and cash flow analysis. In the purchasing area, this includes effective purchasing practices of supplies and equipment, public contract laws as they relate to purchasing goods and services, cooperative purchasing procedures, change order regulations, and certification of funds. The advantages and disadvantages of the competitive bidding process also are covered. The course emphasizes the importance of standardized procedures and clear communication between school buildings and grounds departments and their administrations.
This class examines the effect of efficient energy systems on the facilities management operation. It focuses on available sources of energy and efficiency levels pertaining to building design. Students review energy conservation measures for steam, electricity, heating, ventilation, and air conditioning systems.