Educational Facility Management
The New Jersey Educational Facility Management Program is a cooperative effort between the Center for Government Services at Rutgers, The State University of New Jersey, and the New Jersey School Buildings and Grounds Association. The program is designed to meet the professional and educational needs of directors, supervisors, and managers of buildings and grounds for school systems in the state. These needs are met through a series of seven courses that address management issues unique to the operations of an educational facility. Instructors engage the experienced, adult student in the learning process by using interactive teaching methods such as class discussions and group exercises.
Admission requirement: All participants must be high school graduates or hold a high school equivalency certificate. At least one year of supervisory experience in a school district is recommended.
Management Supervision and Human Resources
This management course examines the changing role of buildings and grounds supervisors, focusing on their responsibilities and relationships with staff, other departments in the school system, and school administration. Topics include leadership and decision-making, supervising and delegating, teamwork, communicating and listening, strategic planning and implementing plans, problem solving, and conflict resolution and negotiating techniques. The course covers these issues in the context of school systems and established personnel practices, labor relations, staff development, custodial management, and salary administration.
Financial Management and Purchasing
This course addresses issues that educational facility managers deal with on a regular basis. In the financial management area, this includes the significance and general principles of a cost accounting system, General Acceptable Accounting Practices (GAAP), budget preparation, auditing procedures, and cash flow analysis. In the purchasing area, this includes effective purchasing practices of supplies and equipment, public contract laws as they relate to purchasing goods and services, cooperative purchasing procedures, change order regulations, and certification of funds. The advantages and disadvantages of the competitive bidding process also are covered. The course emphasizes the importance of standardized procedures and clear communication between school buildings and grounds departments and their administrations.
This course focuses on the impact, and effective and efficient use, of computers and computer systems in schools. Participants explore internal and external telecommunication and transportation support systems, and basic concepts of personal computers and their usefulness to the school buildings and grounds operation. The curriculum includes a demonstration and discussion of applications, including a detailed plan for developing a database; Microsoft Office Suite programs are introduced. The class spends time in a computer lab.
Environmental and Governmental Code Compliance
This course covers the regulatory codes and enforcement procedures relating to school building and grounds operations. Instructors provide an overview of the various environmental and code issues involved in maintaining regulatory compliance. Environmental regulations include the Public Employees Occupational Safety and Health Indoor Air Quality Standard, Community Right to Know Act, the Lead/Copper Rule, and the Asbestos Hazard Emergency Response Act. In addition, managing hazardous wastes and material recycling will be discussed. Code compliance topics include fire drills, emergency response, and the Americans with Disabilities Act.
Structural and Mechanical Systems
The first part of this course deals with structural foundations. Instructors provide an overview of the construction process followed by a survey of the types of facilities managed by class participants. Structural plans and designs are examined with regard to the use of different types of materials, e.g. concrete, masonry, steel, wood, glass, and plastic structures. The advantages and disadvantages of renovation and upgrades of each type of material are discussed.
The second part of the class focuses on mechanical systems. Students increase their skills in analyzing plot plans, blueprints, and operational plans as they relate to construction designs and specifications. This includes an examination of the exterior and interior plumbing of school buildings. Students will review sewer drainage, HVAC, refrigeration, fire protection and detection, electrical power sources, motor control, boiler operations, safety and alarm, integrated clocks, and communication systems.
In this course, instructors discuss the relationship of building design, maintenance programs for different structures, and related cost of equipment and materials for upkeep of buildings and grounds. They also review the theoretical and practical aspects of planning, scheduling, and evaluating, including time motion studies, life cycle formulas, and monitoring programs. The curriculum covers efficient and effective maintenance practices, such as environmentally sound turf, tree, and shrub management; pest control programs; recreational facilities in and around schools (playgrounds, swimming pools, and equipment); and sidewalks and parking lots.
Participants conduct an assessment of their own schools, and bring their individual assessments to the classroom. Together with the instructor, students develop and design a preventive maintenance program and monitoring schedule for their schools.
This class examines the effect of efficient energy systems on the facilities management operation. It focuses on available sources of energy and efficiency levels pertaining to building design. Students review energy conservation measures for steam, electricity, heating, ventilation, and air conditioning systems.
Participants receive a certificate upon satisfactory completion of each course and full payment of all fees. A program certificate is awarded upon successful completion of all seven courses.
Requirements for CEFM Designation
Individuals interested in receiving a New Jersey State Education Facility Manager certification must have a minimum of two years experience as a supervisor of buildings and grounds employed by a district board of education, and must have graduated from the Education Facility Management program.
A candidate must provide proof of graduation (Rutgers certificate of completion or transcript) and written proof of two years experience from their superintendent or business administrator on district letterhead, or copies of employment contracts for each year of experience. An application form is available in the Downloads box on the right sidebar of this web page, or from the NJDOE. This state form also provides information about other ways individuals employed as supervisors by a district board of education can comply with N.J.A.C. 6A:26-16.1(a).
Documentation and completed application form should be submitted to:
New Jersey Department of Education (DOE)
Office of School Facilities Financing
PO Box 500
Trenton, NJ 08625-0500.
A registration form is available in the Downloads box on the right sidebar of this web page. Payment by credit card, or check or purchase order made payable to “Rutgers, The State University of New Jersey” must accompany the application. Send all correspondence and payments to:
NJ Educational Facility Management Program
Rutgers, The State University of New Jersey
Center for Government Services
303 George Street, Suite 604
New Brunswick, NJ 08901-2020
Faxed registrations (732-932-3586) are accepted with a voucher as well.
Upon receipt of the completed application and payment, a class space will be reserved; no confirmation will be sent. The university reserves the right to cancel any course without sufficient enrollment.
Class Cancelation Policy
Rutgers Center for Government Services reserves the right to cancel any course or seminar. The Center will notify all students enrolled in a course that has been canceled and the information will be posted on the Center website. Students will be given a choice of receiving a full refund for courses canceled by the Center or exercising the option to enroll in the same course at a different location (if one is available) or another course that is offered during the same semester. In the event there is a difference in course fees between the course that was canceled and the alternate course, an adjustment will be made.
If the student wishes to enroll in a course that is offered in during a future semester, the tuition payment will be held in an escrow account and the student will pay the difference in costs if the registration fee of the alternative course is more expensive. If the fees for the alternative course are less, the student will receive a refund for the difference. A student may not select an alternative course that has a prerequisite if the prerequisite has not been met.
Rutgers Center for Government Services will refund the full course fees minus a $25 charge for processing to students who notify the Center of their intent to withdraw from a class in writing at least two (2) business days before the class is scheduled to start. Failure to notify the Center within that time period will result in forfeiture of all fees.